Coordinator Jobs

About The Position

Requirements

• High School Diploma or GED
• Two (2) years' experience in a building regulations or construction to include customer service experience or closely related experience.
• Employee shall obtain the National Incident Management System ICS-100 Introduction to the Incident Command System and IS-700 National Incident Management System, An Introduction within six (6) months of employment.
• Skill in business English, e.g., correspondence formats, spelling, punctuation and grammar.
• Ability to perform routine mathematical computations and tabulations accurately and efficiently.
• Skill in reading, interpreting and composing routine correspondence, summaries and reports in a clear and concise manner.
• Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
• Ability to plan, organize, and coordinate schedules and meetings.
• Skill in advanced administrative support functions, e.g., bookkeeping, data entry, typing, reports processing.
• Skill acting as a liaison.
• Skill in maintaining effective records maintenance and file management systems; ability to read, update and maintain various records and files.
• Significant knowledge of pertinent federal, state and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
• Skill in establishing and maintaining effective working relationships and communications with co-workers, internal/external customers, department management and the public.

Nice To Haves

• The following courses are designed to provide a baseline, as they introduce basic NIMS and ICS concepts and provide the foundation for higher-level Emergency Operations Center (EOC), MACS, and ICS-related training

Responsibilities

• Receives and processes residential and commercial permit requests.
• Verifies citizen/contractor information is up to date and correct and all required forms are submitted for review.
• Receives both oral and written communication from citizens, ascertains the nature of the call and resolves personally or directs the call to the appropriate individual or department.
• Collaborates with customers and inspectors to schedule inspections, document construction and project status.
• Assists customers with building questions or concerns as well as filtering customers to other departments as needed.
• Issues documents in compliance with established building codes and regulations.
• Coordinates inspections performed by outside sources for documentation purposes.
• Performs routine and non-routine administrative duties, e.g., data entry, record maintenance, filing, calculations, payments, and correspondence.
• Expedites the plan review process, including review by other City departments.
• Responsible for coordinating and issuing large commercial projects.
• Prepares notices for outstanding permit re-inspection fees and permits.
• Performs related duties as directed when such duties are a logical and appropriate assignment to the position.