Procurement Coordinator

Cushman & Wakefield

1d • $81,600 - $96,000

About The Position

Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, governance reporting, sourcing initiatives preparation, and other duties as assigned.

Requirements

• Excellent interpersonal skills
• Excellent oral and written communication skills
• Proven record of providing excellent internal and external customer service
• Detail oriented with excellent analytical, research, and organizational skills
• Ability to influence the outcome of receipt of acceptable and timely documents
• Proficiency with time management and assigned projects organization skills
• Capable of performing in a fast-paced environment with measurable results
• Accountability for assigned work completion and performance
• Bachelor’s degree in business or related field, or equivalent years of experience in related function
• Minimum 2-3 years of experience as an administrative assistant/ coordinator in a fast-paced work environment
• Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, PowerPoint)
• Intermediate Excel skills required, e.g. experience in tracking/processing data in an Excel spreadsheet

Nice To Haves

• Previous experience in facility operations or procurement is a plus
• Technical knowledge of Yardi and/or 360 Facilities Management is a plus
• Knowledge of insurance language and of sourcing suppliers is a plus

Responsibilities

• Tracking and compiling contract documentation, routing for signature, and keeping the contract summary current
• Managing Supplier Quarterly Business Review (QBR) program (scheduling, materials preparation, records)
• Coordinating and managing the transition of suppliers to the C&W system
• Tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system
• Assisting with requests for information, quotations, and proposals
• Keeping track of vendor information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the procurement team’s shared folder
• Other administrative duties as assigned

Benefits

• health, vision, and dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life, and disability insurance programs
• paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree