Procurement Coordinator

Pernix Group•Lombard, IL

2d•Hybrid

About The Position

Our Procurement Coordinator will be responsible for the initial onset of our RFQ/RFP process and support of our corporate buyers. Candidates must have a minimum of 1-3 years of solid assistant experience. Experience in construction is a plus. Candidates must have the ability to research/source vendors that ensure quality, price, delivery and service at a price that maximizes company budgets while maintaining the highest code of ethics and conduct. Work hours are 8-5 pm (or agreed upon time w/Manager) – work from home on Fridays after 60 days.

Requirements

Minimum two-year Degree in related field is a must (Business Administration preferred).
Prior experience will be considered.
Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the construction industry.
Must have a good understanding of procurement techniques/requirements.
Must have the ability to learn and follow Procurement/Logistics policies and procedures.
Must have strong communication skills, both verbal and written.
Must be well organized, detail-oriented and highly motivated.
Must be able to work independently with minimum supervision.
Must be proficient in Microsoft Office Suite, especially Excel.
Must have impeccable customer service skills.
Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement).
U.S. Citizenship is REQUIRED.
Must be able to secure and maintain a security clearance at the required level
Must be a team player and look at challenges as opportunities for new knowledge and growth

Nice To Haves

Experience in construction is a plus.
willing to take on the right recent college graduate majoring in supply chain management or seasoned admin assistant.

Responsibilities

Prepare Request for Quotations/Invitations to Bid (RFQs/ITBs) bid packages based on commodity assignment.
Obtain solicitations/bids from sources of supply.
Follow-up on all RFQ packets and/or all bidders to ensure bids are received in a timely fashion (per required timeline) in support of buyers
Maintain constant communication with all stakeholders on buyout packages.
Receive and review bid packages with buyers to ensure bids are complete.
Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material Tracking Report once decisions are made by buyers.
Assist buyers in sending award/release Purchase Orders to Vendor(s); follow up with awardee to ensure Order Acknowledgement is sent.
Attend daily Procurement/Logistics meetings and other meetings (as requested).
Perform daily quality control (QC) checks on purchase orders and/or reports for other team members (as needed).
Other duties as assigned.