Procurement Coordinator

99 Ranch Market•Buena Park, CA

5d•Onsite

About The Position

TAWA Services, Inc. is seeking a detail-oriented and proactive Procurement Coordinator to join our Procurement Department. This role is pivotal in ensuring operational efficiency by managing end-to-end procurement processes, maintaining accurate inventory data, and fostering strong communication between internal departments (including stores and operations) and our vendors. The ideal candidate will be a strong problem solver who can navigate complex supply chain tasks, handle system data with precision, and act as a reliable bridge between internal needs and vendor solutions.

Requirements

Bachelor’s degree in Business, Supply Chain, Logistics, or a related field.
Minimum of one year of professional procurement or purchasing experience.
Fluent in English and Chinese Mandarin is required.
Strong proficiency in Microsoft Excel (data analysis, report generation, and formula usage) and Google Workspace applications (e.g., Gmail, Google Sheets, Drive, and Slides).
Experience with ERP systems is highly preferred (SAP knowledge is a significant plus).
Excellent Communication: Ability to translate technical or operational needs into clear communications for vendors, and provide professional feedback to internal departments regarding procurement processes.
Organizational & Problem Solving: Ability to manage multiple projects simultaneously, prioritize tasks in a fast paced environment, and proactively resolve discrepancies.
A service-oriented mindset with the ability to maintain high standards while building collaborative relationships across departments and with vendors.

Nice To Haves

Previous experience in the grocery or retail industry is a plus.

Responsibilities

Execute and monitor the full purchase order (PO) lifecycle within SAP, ensuring timely processing, accuracy, and proper maintenance of procurement records.
Proactively monitor lead times for both standard orders and new product launches to prevent stockouts and operational delays.
Assist in maintaining product master data, pricing, and vendor information within the ERP system.
Assist in cost analysis and identify opportunities for cost savings and process improvements.
Act as a professional liaison between internal stakeholders (e.g., store managers, marketing, operations) and vendors.
Ensure procurement requests from internal departments include all required information (e.g., MOQ, technical specifications, estimated usage, and approved budget) before processing, acting as a gatekeeper to prevent wasteful or incorrect procurement.
Provide timely updates on order status, ETA, and any potential supply chain disruptions to affected departments.
Coordinate with warehouse and logistics teams to ensure timely receipt of goods and resolve delivery discrepancies.
Coordinate with vendors for quotations, order confirmations, and effective issue resolution (e.g., shipping delays, quality issues, or billing discrepancies).
Monitor inventory levels to minimize stockouts and assist in tracking excess or obsolete inventory to optimize inventory carrying costs.
Ensure all procurements comply with company policies and formal purchasing procedures (e.g., preventing unauthorized "emergency" purchases outside of standard workflows).
Perform other duties as assigned by management.