Chief Of Staff Jobs

About The Position

Requirements

• 5–10+ years of experience in roles such as program management, strategy and operations, strategy consulting, program leadership, or early-stage startups.
• Demonstrated experience turning ambiguous problems into structured plans and executed outcomes.
• Experience building an initiative or operating function from an early stage, leading people or cross-functional teams, and delivering in fast-moving environments with significant ownership and limited guidance.
• Strong analytical skills, including structuring unfamiliar problems, assessing evidence, and preparing clear options and recommendations for senior leaders.
• Excellent written and verbal communication skills, including drafting concise briefs, presentations, and updates for different audiences.
• Ability to build trust across teams, work effectively with senior leaders and external partners, and handle sensitive information with discretion.
• Demonstrated ability to use AI effectively in real workflows, with sound judgment about its limitations and careful verification of outputs; candidates should be prepared to demonstrate this in a practical work exercise.
• Hands-on approach, close attention to detail, reliable follow-through, and commitment to serving as the team’s full-time Chief of Staff.
• Commitment to the Foundation’s mission and to expanding human opportunity through responsible AI adoption.

Nice To Haves

• Prior Chief of Staff experience, experience supporting an executive, and responsibility for operations in a growing team.
• Ability to move easily between strategy, operations, and organizational questions, work effectively with technical or other specialized teams, and get up to speed quickly on unfamiliar topics.
• Familiarity with civil society, philanthropy, or the societal impacts of AI.

Responsibilities

• Partner with the Division Head to shape priorities, identify where their attention will have the greatest impact, and translate decisions into plans with clear owners, milestones, and deadlines.
• Track progress, risks, opportunities, and team commitments across initiatives, connect insights across the division, and act early when course corrections are needed.
• Identify and frame strategic, operational, and organizational questions; challenge assumptions, conduct research and analysis, and recommend practical actions.
• Run the team’s planning calendar, progress reviews, and offsites, including agendas, preparation, decision records, and action tracking.
• Coordinate with program teams and finance, legal, communications, and operations partners to move work forward and resolve dependencies.
• Identify bottlenecks and missed commitments, resolve issues where feasible, recommend actions on competing priorities and resource tradeoffs, and partner with division leadership on budget and resource questions.
• Draft and assemble Board presentations and briefs, coordinate team contributions, and incorporate substantive review.
• Prepare briefing notes and follow-up for leadership and partner meetings; handle agreed operational and external discussions and communicate decisions accurately.
• Lead selected projects independently from scoping through implementation, including initiative launches, partnership implementation, and program-delivery improvements.
• Build and manage systems for project tracking, knowledge sharing, and team coordination as the division grows.
• Use AI for research, analysis, drafting, and coordination; build or adapt tools and workflows, verify outputs, and help colleagues adopt effective practices.
• Coordinate recruiting processes for agreed roles with hiring managers and recruiting partners, tracking progress and keeping candidates and interview teams informed.
• Organize onboarding, document how the team works, and help new colleagues gain the context, relationships, and tools needed to contribute.
• Support development of the performance management cadence and approach.