Chief of Staff & Head of Operations (Xora Portfolio Company)

Xora Innovation•San Diego, CA

18d

About The Position

Elemynt is building MatOS, an enterprise platform that brings AI and physics-based simulation into industrial materials research and development. Its platform helps scientific teams design, simulate, and evaluate materials and processes across semiconductors, batteries, chemicals, and advanced materials. With a growing international team and enterprise customer base, Elemynt is building the business infrastructure for its next stage of growth. The Chief of Staff & Head of Operations works directly with the CEO and owns the internal business processes that keep Elemynt moving. The role connects priorities across finance, hiring, legal coordination, and fundraising, turning executive decisions into completed work. It combines strategic Chief of Staff judgment with hands-on operational execution: understanding business needs, developing practical plans, bringing together the right people, and carrying work through. As the company grows, this person will build the processes and operating team needed to support it. Success in the first three months means leadership has a reliable view of priorities, internal spending, and open decisions; important processes have clear owners; external providers understand expectations; and hiring, contracts, and reporting proceed predictably. Longer term, the role will build a dependable operating infrastructure that enables the CEO and technical leaders to focus on customers, technology, and strategic decisions.

Requirements

Typically seven or more years of relevant experience operating inside a growing company; backgrounds may include a substantial Chief of Staff role, business operations, finance, or general management.
Deep understanding of budgets and cash planning.
Proven ability to work effectively with accountants, lawyers, and other specialists.
Ability to organize complex information, write clearly, and make sound recommendations with incomplete information.
Experience handling confidential matters with strict discretion and maintaining accurate records.
Track record of building straightforward processes, holding colleagues and providers accountable, and following through persistently.
Comfort challenging priorities constructively and explaining the tradeoffs behind recommendations.

Nice To Haves

Experience supporting operations across Singapore and the United States.

Responsibilities

Translate leadership priorities into plans with accountable owners, realistic timelines, and defined outcomes.
Run the business operating rhythm, prepare leadership discussions, and ensure decisions lead to action.
Identify dependencies early, resolve routine issues independently, and bring the CEO well-considered recommendations when decisions are needed.
Own preparation and coordination of investor diligence materials, data room content, reporting, and board materials.
Gather input for investor materials, reconcile inconsistencies, and maintain current, substantiated business information.
Support analysis of financing scenarios and prepare clear drafts for leadership review.
Work with finance providers and functional leaders to maintain budgets, cash forecasts, hiring plans, and management reporting.
Coordinate payments, purchasing, vendor renewals, and spending approvals, and clarify the financial implications of business decisions.
Keep planned commitments aligned with available resources.
Coordinate recruiting execution, offer preparation, employment documentation, onboarding, and ongoing people administration.
Work with hiring managers, recruiters, payroll providers, immigration advisers, and employers of record.
Maintain reliable employment records, coordinate equity administration, and lead practical expansion projects such as establishing new offices.
Manage internal and vendor agreements from requirements through external review, approval, and signature.
Coordinate corporate administration and intellectual property processes with specialist advisers.
Own selected business projects, including systems implementation and vendor selection, with clear scope, budgets, and completion criteria.
Build processes and an operating team to support company growth.