Associate Dean Jobs

About The Position

Requirements

• Bachelors Degree and 3 years of related experience.
• Proficiency utilizing computer software such as Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Demonstrated ability to work effectively with diverse groups and administrative levels.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Experience handling confidential information with discretion.

Nice To Haves

• Advanced degree (MA or higher)
• Experience in higher education administration.
• Knowledge of university information systems (e.g., Colleague, Concur, Oracle)
• Familiarity with graduate enrollment processes, grant management, and accreditation requirements.

Responsibilities

• Supervise, train, and evaluate work-study staff across both departments.
• Serve as the primary point of contact for faculty, staff, students, and external partners.
• Oversee office operations, including scheduling, correspondence, and record-keeping.
• Maintain confidentiality of sensitive departmental and student information.
• Develop, monitor, and manage departmental budgets, including forecasting, reporting, and reconciliation.
• Prepare and process purchase requisitions, check requests, reimbursements, and Pro-card transactions.
• Assist with budget preparation for grants and special projects; oversee grant expenditures and reporting.
• Provide regular financial and grant-related reports to department chairs.
• Identify opportunities for cost savings and process improvements.
• Assist department chairs with the preparation and maintenance of course schedules, ensuring timely submission and accuracy in university systems.
• Coordinate the collection and organization of materials for faculty annual reviews, tenure, and promotion processes, maintaining confidentiality and compliance with university policies.
• Support program assessment activities by gathering, organizing, and reporting data related to student learning outcomes and program effectiveness.
• Assist with departmental assessment and accreditation processes by compiling required documentation, coordinating site visits, and ensuring timely submission of reports.
• Serve as a resource for department chairs regarding university policies, deadlines, and best practices related to academic administration.
• Oversee graduate program applications, admissions, and enrollment for both departments.
• Coordinate graduate student recruitment efforts, including outreach, events, and communications.
• Maintain records and documentation for graduate student progress, assistantships, and conference participation.
• Serve as liaison with the Graduate School and other university offices regarding graduate student matters.
• Coordinate with faculty to organize and manage departmental events, including conferences, awards banquets, and special lectures.
• Coordinate travel arrangements for faculty, visiting scholars, and graduate students.
• Prepare departmental communication and updates for web and print.
• Maintain and update departmental websites and promotional materials.
• Support faculty recruitment and onboarding processes.
• Perform other duties as assigned.