Assistant Jobs

About The Position

Requirements

• A high school diploma or general education development test (GED) and four years of relevant experience; or Associate's Degree from an accredited college or university in a related field and two years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field.
• Proficient in Microsoft Excel, with strong working knowledge of the Microsoft Office Suite, including Word, PowerPoint, and Outlook.
• Ability to work effectively in a dynamic, collaborative team environment.
• Flexible and adaptable, with the ability to pivot and respond to changing priorities.
• Strong attention to detail and commitment to accuracy.
• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail orient, Organized, Strong Written and Verbal Communication skills a must.
• Knowledge of administrative procedures and systems; methods and techniques of data collection and report preparation; and current office technology and equipment.
• Ability to make arithmetic computations with speed and accuracy.
• Ability to apply business policies and procedures.
• Ability to problem solve.
• Ability to prioritize and multi-task.
• Ability to communicate clearly and concisely, both verbally and in writing.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to work independently and in a team environment.
• Ability to operate current office equipment including computers and supporting applications.

Nice To Haves

• Experience with Oracle or other procurement software is preferred.
• Local Candidates (Southern California)
• No Cal PERS membership Required

Responsibilities

• Prepares letters, reports, and other documents from rough drafts; arranges material into proper format; and creates basic spreadsheets.
• Answers inquiries; explains or clarifies rules, processes, and procedures; and provides information requiring general knowledge of institutional operations.
• Extracts information from a variety of sources and compiles information for periodic or special reports.
• Processes petty cash requisitions, prepares reimbursement reports, and monitors replenishment of funds.
• Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders.
• Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information or to correct information.
• Files documents, records, and reports; develops, reconstructs, and/or purges files; indexes, locates, and updates records.
• Orders, receives, and maintains office supplies.
• May act as timekeeper and assists employees and managers with accurate timekeeping submission; reviews and verifies timekeeping entries.
• Performs other related Administrative Assistant job duties as required.