Project Administrative Assistant/Expeditor

Heritage Mechanical Services • Farmingdale, NY

2d • Hybrid

About The Position

Heritage Mechanical is seeking a Project Administrative Assistant responsible for efficient and accurate control and data management of project documents. The Project Management Assistant will assist project management and the operation team with processing of all required paperwork and submittals in a timely and cost effective manner. This position will be responsible for answering incoming calls and provide general administrative duties as required.

Requirements

• High School Diploma or GED
• 2+ years administrative experience.
• Must be able to download files from various FTP sites.
• Proficiency using Microsoft Office Programs (Word, Excel, Outllook)
• Demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees.

Nice To Haves

• Construction Project Assistant experience a plus.
• Experience using Blue Beam Revu a plus
• Construction Software (eSub and AutoDesk) a plus.

Responsibilities

• Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFI’s, Submittals, Releases and Packing slips).
• Organizes and maintains electronic and hard copy files.
• Distribute submittals after project manager reviews and approves.
• Expedite and tracking of material and equipment for all projects.
• DOB filing / FDNY permits as required.
• Routine administrative support for project team.
• Maintains a regular work schedule and understands the importance of reliable attendance.
• Other relevant duties may be assigned as required.

Benefits

• medical
• dental
• vision coverage
• health savings accounts
• flexible spending accounts
• life insurance
• disability
• a 401(k) Savings Plan
• College Coach
• employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED