Administrative Assistant

Ameritech Facility Services • Mansfield, TX

2d • Onsite

About The Position

Ameritech Facility Services is seeking a detail-oriented Administrative Sales Assistant to support our Division 10 specialties team in Mansfield, TX. This role will support the bidding and fulfillment process, with a primary focus on preparing and sending sales proposals to general contractors and coordinating material procurement for awarded projects.

Requirements

• Clear and professional verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to accurately match manufacturer part numbers with project submittals.
• Comfortable working in a fast-paced construction office environment.

Nice To Haves

• Experience with Acumatica or similar construction ERP software is preferred.
• Experience with BuildingConnected is preferred.
• Ability to read basic construction project schedules, architectural plans, or take-off documents is a plus.

Responsibilities

• Use Building Connected to track invitations to bid, download project blueprints and specifications, and send completed sales proposals to general contractors.
• Review submittals and approved orders and accurately purchase Division 10 materials, including toilet partitions, bathroom accessories, fire extinguishers, and lockers.
• Maintain project statuses, client information, and order tracking in Acumatica.
• Communicate with specialty manufacturers regarding pricing and lead times, place purchase orders, and track shipments to ensure timely delivery to job sites.
• Assist sales representatives with follow-up emails, phone calls to general contractors, and gathering missing project documentation.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off
• Paid holidays
• Additional company benefits

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed