ADMINISTRATIVE ASSISTANT

Apis Services Inc•Reading, PA

12d•$0 - $21•Onsite

About The Position

Supportive Concepts for Families, Inc. is seeking a compassionate and dedicated Administrative Assistant to join their team. This role is crucial in supporting individuals and families to achieve greater independence, confidence, and success. The company has been dedicated to improving lives through high-quality services and support for over 25 years. This position offers the opportunity to make a meaningful impact every day, build rewarding career, and become part of a mission-driven organization.

Requirements

High School Diploma or equivalent
Minimum of two years of clerical or administrative experience
Knowledge of Microsoft Office applications
Current driver's license, registration, and access to a functional vehicle
Strong verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information professionally

Nice To Haves

Experience working a front desk job
Bilingual candidates are highly encouraged to apply
Office, or executive support experience preferred

Responsibilities

Answer phones, greet visitors, manage incoming calls and correspondence.
Address general inquiries regarding services provided by Supportive Concepts for families.
Complete additional administrative duties assigned by the management team.
Provide administrative support directly to the CEO, including scheduling, reminders, preparing documents, and handling follow-ups.
Maintain calendars, schedule meetings, coordinate appointments, and communicate schedule changes.
Prepare, organize, scan, file, and maintain confidential documents and records.
Track office and business orders, place orders as needed, and monitor deliveries.
Communicate professionally with employees, vendors, clients, and other outside contacts.
Help coordinate meetings, prepare materials, take notes when needed, and follow up on action items.
Assist with special projects and other administrative tasks as assigned by the CEO.
Handle sensitive company and employee information with discretion.
Manage multiple tasks and deadlines while determining what needs immediate attention.