Assistant Dean Jobs

About The Position

Requirements

• Master’s degree and six years of related experience, or an equivalent combination of education and experience.
• Advanced knowledge and understanding of best practices in academic advisement, development, and retention issues, trends, and programs at the university level.
• Advanced knowledge of University curriculum, academic policies and procedures, and student services resources.
• Knowledge of computerized student information systems and database management.
• Knowledge and understanding of community outreach and student recruitment principles and techniques.
• Skills in budget preparation and management, including developing financial tools, managing resources, and analyzing data; preferably in a higher education institution.
• Knowledge and ability to interpret and explain higher education laws, regulations, policies, and procedures.
• Ability to plan, develop, and implement strategic plans and programs.
• Experience and knowledge in academic program planning, development, and administration.
• Ability to organize resources and establish priorities.
• Ability to make administrative and procedural decisions and judgments.
• Ability to foster a cooperative work environment.
• Ability to work with diverse constituencies, including faculty, students, and staff.
• Ability to develop and implement short- and long-range goals.
• Strong interpersonal, written, and verbal communication skills.
• Proficient knowledge of and experience with a wide range of computer software.
• Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Commitment to fostering a workplace culture of belonging, celebrating diversity, and treating equity as a core value.
• Ability to travel to professional meetings and other external events.

Nice To Haves

• Supervisory experience preferred.

Responsibilities

• Lead the Student Success Center for CEOE and manage student services and advisement across the College’s academic units.
• Monitor student progress and implement and enforce policies and procedures regarding student progress.
• Supervise the Student Success/Services Center staff, including the Assistant Dean for Graduate Services and the College’s Academic Advisor.
• Guide faculty in addressing student academic and personal challenges, including interpreting College and University policies and making internal and external referrals.
• Develop strategic initiatives to increase the visibility and growth of CEOE academic programs, including cultivating relationships with high schools and community colleges.
• Serve as an ex-officio member of designated College, department, and School councils and committees; participate in the Dean’s Advisory Council and other College committees as requested.
• Represent the College on University-wide committees, including academic advising and enrollment management groups, and ad hoc committees requested by the Dean or University administration.
• Serve as the College liaison to University offices and services, exchanging information, advising on programs and policies, promoting the College, and referring students to additional services.
• Monitor course scheduling and registration controls and recommend changes as needed.
• Interpret and administer University academic policy for graduate and undergraduate students, faculty, and advisors, including handling withdrawals, leaves, academic difficulty, probation, dismissals, grade changes, changes of major, and other requests; authorize Dean signatures as applicable.
• Prepare College reports concerning student education and research.
• Manage Curriculog and the curriculum approval process.
• Ensure the Academic Advisor completes undergraduate senior checkouts, maintains course substitutions, and certifies graduating students after confirming requirements are met.
• Identify at-risk students and develop intervention plans with appropriate College representatives.
• Represent the College and ensure departmental participation in University admissions and recruitment activities, including Blue and Golden Saturdays, Decision Days, and New Student Orientation.
• Meet with students to discuss and resolve academic and personal problems and provide referrals as needed.
• Review special student requests and exceptions; represent the College on the University Committee for Undergraduate Records and Certification (CURC), including presenting petitions and providing student interventions and referrals.
• Initiate and coordinate Academic Renewal requests and approve readmission requests.
• Attend Graduate College Council, Graduate College Graduate Directors, and Graduate Services Network monthly meetings; hold monthly meetings with CEOE graduate directors.
• Coordinate meetings and updates with undergraduate faculty program coordinators.
• Work with departments to manage thesis, dissertation, and ELP submission deadlines and communicate deadlines for Applications for Advanced Degree and submissions to meet College and Graduate College requirements.
• Conduct workshops on requirements for timely completion of theses and dissertations.
• Monitor and report on admissions for each College department and make recommendations on admissions, recruitment, and retention initiatives.
• Represent the Dean’s Office at receptions and other activities as needed.
• Collaborate with the College Development Officer to foster giving and alumni engagement with current students.
• Oversee recruitment, advising, and matriculation of ESM students, including enrollment, course selection, academic advising, finding research faculty advisors, and progress toward degree completion.
• Partner with Career Services to develop programming on environmental careers, graduate schools, internships, and skill-building.
• Maintain a close relationship with the Environmental Public Education Office to promote student events and success stories.
• Perform other job-related duties as assigned.
• Travel to professional meetings and other external events.