Assistant Dean, Administrative Operations
About The Position
Parsons, Mannes, Jazz, and Drama seeks a full-time Assistant Dean of Administrative Operations to develop administrative processes that ensure clarity, consistency, and integrity across Parsons’ school-based operations teams. The role coordinates workflows that reflect New School policies and procedures, streamlines college-wide processes, oversees deadlines, and provides input to stakeholders. The Assistant Dean develops and implements the tools, resources, and staffing needed to complete projects and achieve goals, working closely with the college’s administrative teams, including area-based Operations leadership and Program Administrators. The position focuses on improving existing operations through engagement and resource management, and on creating staff onboarding and offboarding procedures that support knowledge transfer and continuity across Parsons. The Assistant Dean reports directly to the Vice Dean of Academic Operations and Planning and collaborates closely with colleagues in the Dean’s office on systems and process improvements. The position is primarily in person and campus-based.
Requirements
- Bachelor’s degree.
- At least three years of demonstrated experience overseeing and managing administrative teams.
- High-level communication skills.
- Demonstrated experience across diverse administrative functions in a fast-paced, detail-oriented environment.
- Ability to work under pressure, take initiative, and follow through on multiple tasks while maintaining accuracy, speed, and poise.
- Excellent task-management, organizational, and interpersonal service skills.
- High proficiency in Google Drive, MS Office, and online database systems.
Nice To Haves
- Familiarity with WorkDay.
Responsibilities
- Oversee the hiring, training, and professional development of administrative staff in partnership with area-based operations leadership.
- Assist the Vice Dean of Academic Operations and Planning with day-to-day operations, including management, allocation, and tracking of operating funds and internal communications.
- Organize and conduct meetings for area-based administrative staff, including calendaring, distributing agendas, and preparing and distributing meeting minutes.
- Work with academic and administrative leadership to assess, develop, and implement special projects, including sponsorships, academic awards, contests, and events.
- Troubleshoot area-based operations challenges affecting programs or work processes and collaborate with Course Planning, Part-time Faculty Affairs, and Academic Leadership on solutions.
- Serve as a liaison between Parsons and the Provost Office regarding Teaching Assistants and Teaching Fellows.
- Build and maintain systems and best practices across Parsons, Mannes, Jazz, and Drama.
- Work with the Vice Dean to integrate and organize administrative structures across the college in accordance with university policies and processes.
- Plan, implement, and assess workflows across all five schools at Parsons.
- Streamline communications and provide metrics and visibility, including creating universal honorarium and other operations expense protocols.
- Create school-based staff onboarding and offboarding processes and faculty orientations, and coordinate ongoing administrative staff development, meetings, and team activities.
- Develop community-building opportunities and training and development programming across Parsons to foster a productive, welcoming, and inclusive culture.
- Represent the Parsons Academic Operations team in collective bargaining regarding the 1205 Professional unit.
- Supervise area-based Operations leads and oversee staffing structures and issues within school-based teams.
Benefits
- Comprehensive medical coverage
- Dental coverage
- Vision coverage
- Employee Assistance Program (EAP)
- Retirement plan administered by TIAA
- Qualified Transportation Expense Plan
- Paid vacation and sick leave, with accruals starting on the first day
- Paid holidays and floating holidays
- Career advancement and professional development opportunities
- Access to university programs, lectures, and events featuring speakers and organizations
- Tuition waiver benefit for eligible employees and dependents
- Employee discounts with local vendors and service providers
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What This Job Offers
Job Type
Full-time
Career Level
Manager
