Assistant - Office of the Dean Student and Enrollment Services

Collin College • Plano, TX

6d • Onsite

About The Position

Provide administrative support to the various Collin College Deans of Student and Enrollment Services and their departments. Ensure compliance with and implementation of state and institutional policies and procedures. The position is based at 2800 E. Spring Creek Parkway, Plano, Texas, and may require travel between campuses for meetings, workshops, and seminars.

The role assists students, staff, faculty, and the public with information and direction about the college and student enrollment services. It also supports division operations through scheduling, document and report preparation, budget and financial tasks, purchasing, inventory records, and follow-up on forms and requests. This is a security-sensitive position; candidates are subject to a criminal background check. Compensation is salary-based and determined according to experience.

Requirements

• Associate degree from an accredited institution.
• Three years of related experience, or an equivalent combination of education and experience.
• Knowledge of college policies, procedures, and Core Values.
• Knowledge of multiple software systems, including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment, including a phone, printer, and fax scanner.
• Ability to meet the physical demands of Light Work, including occasionally exerting up to 20 pounds of force and frequently exerting up to 10 pounds, and activities such as talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, and reaching.

Nice To Haves

• Bachelor's degree from an accredited institution.

Responsibilities

• Assist students, staff, faculty, and the general public in person and by telephone with information and direction regarding the college and student enrollment services, in a friendly and professional manner.
• Represent the Dean of Student and Enrollment Services in communications with stakeholders.
• Provide administrative support to departments as requested.
• Schedule meetings and make appointments.
• Prepare a variety of documents and reports.
• Assist with special projects and presentations.
• Assist the Dean with inputting and monitoring the annual budget.
• Maintain inventory records for the division.
• Review financial data.
• Purchase supplies and equipment for the division through the CougarMart Purchasing System and College Bookstore, as needed.
• Process division purchase requisitions.
• Receive invoices and assist vendors with billing questions.
• Travel between campuses to attend meetings, workshops, and seminars, as needed.
• Maintain the division's organizational chart.
• Follow up on leave and travel forms, check requests, and other forms to ensure receipt of items or completion of requests, as appropriate.
• Assist with reviewing timesheets for accuracy and signatures and forward forms to the Payroll Office by the due date, as needed.
• Perform other duties as assigned.
• Perform duties in accordance with College policies, procedures, and Core Values.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree