Assistant - Office of the Dean Student and Enrollment Services

Collin College•Plano, TX

7d•$45,614 - $55,628•Onsite

About The Position

Provide administrative support to the various Collin College Deans of Student and Enrollment Services and their respective departments. Ensure compliance with and implementation of state and institutional policies and procedures. The role supports students, staff, faculty, the general public, vendors, and other departments, and may involve travel between campuses for meetings, workshops, and seminars. The position is based at 2800 E. Spring Creek Parkway, Plano, Texas, 75074, in an office environment.

Requirements

Associate degree from an accredited institution.
Three years of related experience, or an equivalent combination of education and experience.
Knowledge of college policies, procedures, and Core Values.
Knowledge of multiple software systems, including CougarMart.
Knowledge of budget principles and financial reporting.
Knowledge of college policies regarding completion of forms.
Strong organizational skills.
Verbal and written communication skills.
Interpersonal skills.
Ability to follow up with vendors and other departments.
Ability to use multiple software systems.
Ability to maintain confidentiality of student records.
Ability to use office equipment, including a phone, printer, and fax scanner.

Nice To Haves

Bachelor's degree from an accredited institution.

Responsibilities

Assist students, staff, faculty, and the general public in person and by telephone with information and direction regarding college and student enrollment services.
Represent the Dean of Student and Enrollment Services in communications with stakeholders.
Provide administrative support to departments, schedule meetings and appointments, prepare documents and reports, and assist with special projects and presentations.
Assist the Dean with entering and monitoring the annual budget, maintain division inventory records, and review financial data.
Purchase supplies and equipment through CougarMart Purchasing System and the College Bookstore, and process division purchase requisitions.
Receive invoices and assist vendors with billing questions.
Travel between campuses as needed to attend meetings, workshops, and seminars.
Maintain the division's organizational chart.
Follow up on leave and travel forms, check requests, and other forms to ensure receipt of items or completion of requests.
May review timesheets for accuracy and signatures and forward forms to the Payroll Office by the due date.
Perform other assigned duties and maintain standards in accordance with College policies, procedures, and Core Values.