Assistant Administrator Jobs

About The Position

Requirements

• Proficient in Microsoft Office applications
• Excellent communication and utilization of verbal, written English, and proofreading skills
• Excellent telephone etiquette
• Self-starter, detail oriented, capable of initiating work, ability to work well with others
• Ability to multi-task, organize and process large volumes of work to meet deadlines
• Two to three years in an office environment
• High school diploma or equivalent

Responsibilities

• Compose letters, memorandums, or other correspondence from scratch or rough draft
• Answer telephones and provide general information to callers, take messages or transfer calls to appropriate individuals/departments
• Open, read, route, and distribute incoming mail, attach appropriate files to incoming correspondence and other material and prepare answers to routine letters
• Merge file information with standardized letters to produce personalized correspondence
• Make copies of correspondence and other printed materials
• Set up and maintain paper and electronic filing systems – oversight of records through filing, retrieval, retention, storage, updating and destruction
• Order and dispense supplies via Epicor system, Staples and other authorized vendors
• Prepare deposits and check requests for submittal
• Assist Grant Specialist(s) with data entry, document sorting and organization throughout grant processes
• Assemble and scan electronic ballots, including grant application summary and supporting documentation, for submittal to boards of directors
• Oversee ballot response processes in conjunction with boards of directors
• Support the Administrator in preparation for Mid-Winter Conference, Convention and other meetings as necessary
• Oversee Department’s portal site
• Perform other duties as requested by Administrator