Assistant to Administrator,Trust/Found

Disabled American Veterans•Erlanger, KY

48d•$18 - $28•Onsite

About The Position

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Requirements

Proficient in Microsoft Office applications
Excellent communication and utilization of verbal, written English, and proofreading skills
Excellent telephone etiquette
Self-starter, detail oriented, capable of initiating work, ability to work well with others
Ability to multi-task, organize and process large volumes of work to meet deadlines
Two to three years in an office environment
High school diploma or equivalent

Responsibilities

Compose letters, memorandums, or other correspondence from scratch or rough draft
Answer telephones and provide general information to callers, take messages or transfer calls to appropriate individuals/departments
Open, read, route, and distribute incoming mail, attach appropriate files to incoming correspondence and other material and prepare answers to routine letters
Merge file information with standardized letters to produce personalized correspondence
Make copies of correspondence and other printed materials
Set up and maintain paper and electronic filing systems – oversight of records through filing, retrieval, retention, storage, updating and destruction
Order and dispense supplies via Epicor system, Staples and other authorized vendors
Prepare deposits and check requests for submittal
Assist Grant Specialist(s) with data entry, document sorting and organization throughout grant processes
Assemble and scan electronic ballots, including grant application summary and supporting documentation, for submittal to boards of directors
Oversee ballot response processes in conjunction with boards of directors
Support the Administrator in preparation for Mid-Winter Conference, Convention and other meetings as necessary
Oversee Department’s portal site
Perform other duties as requested by Administrator