Administrative Coordinator Jobs

About The Position

Requirements

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Professional demeanor and able to relate easily to a wide range of stakeholders.
• Strong organizational, project management, multi-tasking, and time-management skills; ability balance multiple projects seamlessly while adhering to stringent deadlines.
• Highly responsible and able to handle confidential information with the utmost discretion
• High attention to detail and accuracy.
• Resourceful and proactive.
• Must be bilingual in English and Spanish.
• High school or equivalent education required.
• 1-2 years Administrative experience.
• Must be proficient in Microsoft Word, Excel, and Outlook.
• Must have experience in filing systems.

Nice To Haves

• Prior housekeeping experience preferred.

Responsibilities

• Perform clerical duties such as typing correspondence and reports, filing, and answering phones.
• Maintain and upkeep various filing systems, including vendor information where necessary.
• Assist Managers in daily payroll duties
• Assist managers in updating monthly checkbooks and coding invoices for the departments
• Daily liaison for lost and found.
• In charge of Synergy logs for Housekeeping
• In charge of coordinating the PM program through communications with all three departments
• Assist in month inventories for the departments
• Assist in ordering supplies for the departments
• Assist managers in scheduling appointments, meetings
• Maintain a professional working environment and attitude.
• Maintain and upkeep of all office equipment.
• Answer all telephone calls coming into the Housekeeping office.
• Coordinate and distribute guest requests via StarGuest and telephone and ensure they are addressed promptly.
• Manage early arrivals/VIPs' special requests by continuously providing update for Housekeeping Managers on priority of rooms needed
• Update additional credits/rollaway beds and cribs make up and delivery charges sheet daily.
• Ensure that the key and phone distribution system is well-maintained and inventory record is updated.
• Record all late/absent employees on designated attendance sheet.
• Monitor occupancy status of guest rooms on a constant basis and ensure continuous communication with the Front Office
• Perform general cleaning tasks using standard hotel cleaning products as assigned by a supervisor to adhere to health standards.
• Perform other duties as requested, such as cleaning unexpected spills and executing special guest requests.