Administrative Coordinator

Loyola Marymount University • Westchester, FL

72d • Onsite

About The Position

Provide effective and efficient office assistance for the Disability Support Services Office. Assist the Director and coordinator of Disability Support Services in performing duties related to faculty, departments, students, and the LMU community. This position requires the constant acquisition of new knowledge as the Disability Support Services Office is continually assessing, revising, and adding to its array of services. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

Requirements

• A minimum of four years experience working in a university or comparable experience.
• Demonstrated knowledge in the areas of: Understanding of university administration practices, policies, and procedures is essential.
• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Must be able to compose and word process effective, error-free correspondence (e.g. letters, memos, reports) to students, faculty, and staff.
• Must keep detailed, accurate records (e.g. student and budget files).
• Highly developed organizational, communication, and collegial skills.
• Demonstrated computer competency and preferably knowledgeable of relevant systems.
• The ability to conceptualize, organize, and complete projects alone and in collaboration with other professional staff members is a key requirement.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint are required.

Nice To Haves

• Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in the field of disabilities in higher education.

Responsibilities

• Provide traditional administrative support.
• Prepare memoranda, forms, reports, proposals, and other documents.
• Schedule appointments and maintain calendars, including the office/departmental calendar.
• Handle travel arrangements and conference registration.
• Set up and maintain filing systems, duplicate and distribute documents, and proofread documents.
• Prepare agendas and minutes for meetings.
• Provide reception back-up as required.
• Recruit, hire, assign and pay student note takers for DSS students approved and requesting a note taking accommodation.
• Serve as coordinator of internal office activities including assistive technology for DSS students.
• Ensure that all office equipment and computer software are upgraded regularly and functioning properly.
• Be versed in assistive technology and able to demonstrate to others how to utilize the software.
• Work with ITS to coordinate equipment and furniture needed in the classroom for DSS students with physical disabilities.
• Coordinate CART services for students with hearing impairments.
• Assist in overseeing and training graduate assistants, including graduate assistants to the day to day operations of the DSS Office.
• Coordinate student staff schedules.
• Assist with the AIM management system proctoring functions and proctor exams as needed.
• Coordinate e-mailings, oversee the office supplies purchase, and ensure that all office equipment, including telecommunication system, and office furniture are in proper working order.
• Maintain a professional workspace environment, including maintenance and organization of office on a daily basis.
• Ensure adequate supplies and appropriate set-up for meetings, activities and events.
• Serve as coordinator of exam proctoring program.
• Coordinate with students, faculty and graduate assistants to effectively proctor all DSS exams.
• Assure adequate equipment and testing space is available.
• Support the DSS Director and DSS Assistant Director by performing varied administrative and clerical tasks.
• Represent LMU within the higher education data warehouse community and at professional organizations or associations.
• Serve on committees as required.
• Perform other duties as assigned or requested.
• Exhibit behavior that supports the mission, vision, and values of the LMU.
• Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Demonstrate a commitment to outstanding customer service.

Benefits

• Salary commensurate with education and experience.
• LMU is committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
• LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.
• Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at [phone].
• Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.
• When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying.
• Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.
• LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree