Administrative Project Coordinator (Building Engineering)
About The Position
HDR is hiring an Administrative Project Coordinator for its Building Engineering Services Group. The role supports project teams working across building engineering disciplines, including mechanical, electrical, structural, and civil engineering. The group’s work includes critical infrastructure, data centers, and commercial environments, with a focus on technological advancement, sustainability, and the human experience. The coordinator provides document, meeting, and project-administration support to multiple Project Managers and project teams. Responsibilities include organizing project records, coordinating meetings and presentations, handling insurance certificates, and assisting with project reviews, invoices, and expense reports. The role calls for professionalism with clients and participation in HDR’s employee-owned, collaborative, and inclusive culture.
Requirements
- Associate degree in a closely related field, or a combination of education and relevant experience.
- A minimum of 1 year of related experience.
- Proficiency in Microsoft Word and Excel.
- An attitude and commitment to being an active participant in HDR’s employee-owned culture.
Nice To Haves
- Bachelor’s degree.
- Experience with engineering or architectural firms.
- Advanced knowledge of Microsoft Excel.
- Proficiency in Microsoft Project.
- Familiarity with InDesign and/or PowerPoint.
- Experience with ACC/Forma, Newforma, and/or Procore.
Responsibilities
- Type, format, and organize project documents, reports, specifications, and correspondence.
- Create and maintain paper and electronic files.
- Order insurance and monitor insurance certificates.
- Apply company quality assurance guidelines and procedures for project document management.
- Assist with and help coordinate meetings and presentations.
- Exhibit professionalism with clients.
- Work with multiple Project Managers and project teams as needed.
- Assist with project guides, project reviews, project invoices, and expense reports as needed.
- Perform other duties as needed.
- Support operations, including marketing efforts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
