Administrative Coordinator Jobs

About The Position

Requirements

• A commitment to the mission of Catholic education.
• Strong organizational skills and careful attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and follow through on details independently.
• Professionalism, discretion, and respect for confidential information.
• Strong technology skills, including email, shared drives, spreadsheets, word processing, PDFs, and online forms.
• Ability to create and manage mail merges, contact lists, registration spreadsheets, and tracking documents.
• Experience with Microsoft Office.
• Comfort learning and updating web-based portals or database systems.
• Ability to communicate warmly and professionally with school leaders, diocesan staff, state agency contacts, and colleagues.
• Dependability, initiative, and willingness to ask clarifying questions when needed.

Nice To Haves

• Experience working in a Catholic school, diocesan office, nonprofit, educational organization, or administrative setting.
• Experience managing event registration, webinar communication, or training logistics.
• Experience with databases, website updates, or online portals.
• Associate’s or bachelor’s degree preferred, but relevant experience may be considered.

Responsibilities

• Serve as an administrative assistant for chartering-related communication among OCSAA, the Ohio Department of Education and Workforce, Catholic schools, and diocesan offices.
• Track chartering questions, updates, deadlines, document submissions, and follow-up items.
• Prepare and organize chartering documentation, correspondence, and weekly status updates.
• Maintain accurate records of chartering requests, submitted materials, pending items, and completed actions.
• Assist with communication to schools regarding chartering changes, documentation needs, and state-level updates.
• Prepare and format compliance-related letters and school communications as needed by the Director of OCSAA.
• Assist with tracking compliance deadlines, school submissions, missing items, and follow-up communication.
• Support the preparation of reminders, notices, and updates for schools related to OCSAA processes and deadlines.
• Manage registration for OCSAA trainings, webinars, meetings, and professional development sessions.
• Send confirmation emails, training links, reminders, agendas, materials, recordings, and follow-up communication to participants.
• Maintain attendance records and registration spreadsheets.
• Assist with communication preparation to diocesan staff, school leaders, visiting team chairs, and other training participants.
• Assist with updating and maintaining information in the OCSAA accreditation portal.
• Support data entry, file organization, and document tracking within the portal.
• Assist with school records, rosters, status updates, and accreditation-related documentation.
• Assist with mail merges, mass communication, contact lists, and school/diocesan distribution lists.
• Support meeting preparation, including agendas, notes, follow-up items, and document organization.
• Proofread and format school-facing documents for clarity, consistency, and professionalism.
• Assist with newsletter preparation, resource updates, and routine communications as needed.
• Perform other administrative duties that support the work of OCSAA and the Director.

Benefits

• Mileage reimbursement for occasional in-person meetings or trainings.