Administrative Coordinator Jobs

About The Position

Requirements

• Extensive knowledge of operations and production management.
• Ability to handle confidential information professionally.
• Ability to interpret financial data as needed to set production goals.
• Excellent organizational skills, attention to detail/accuracy, and time management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Comfortable managing multiple projects and deadlines simultaneously.
• Proficient in Microsoft Office Suite or similar software.
• High school diploma required.
• Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.

Nice To Haves

• associate's degree preferred.
• Administrative assistant, office coordinator, or related experience preferred.
• Experience with QuickBooks preferred but not required.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Manage executive calendars, meetings, and scheduling requests.
• Monitor and respond to emails as directed.
• Maintain accurate electronic filing systems and company records.
• Perform data entry and administrative support tasks.
• Assist with QuickBooks data entry and basic financial record maintenance.
• Track contract renewals, RFP opportunities, deadlines, and county communications.
• Follow up with county officials, vendors, and business partners regarding required documentation and pending items.
• Organize and maintain proposal, contract, and compliance files.
• Schedule and publish pre-approved social media content.
• Prepare reports, spreadsheets, and operational summaries as requested.
• Assist leadership with special projects and administrative initiatives.
• Ensure deadlines are monitored and communicated proactively.
• Support day-to-day office operations and help identify opportunities for improved efficiency.
• Other duties as assigned.