Receptionist & Administrative Coordinator
About The Position
All County Exteriors is looking for a professional, organized, and customer-focused Receptionist & Administrative Coordinator to serve as the first point of contact for our customers, visitors, and business partners. This position plays a critical role in supporting daily operations by managing front desk activities, handling incoming calls, assisting with customer communications, preparing estimates and proposals, and providing administrative support across multiple departments. If you enjoy helping people, staying organized, and keeping a busy office running smoothly, we'd love to hear from you.
Requirements
- High School Diploma or GED.
- 1-2 years of receptionist, administrative assistant, customer service, or office support experience preferred.
- Strong customer service and communication skills.
- Excellent organizational and time-management abilities.
- Professional demeanor and telephone etiquette.
- Strong attention to detail and ability to manage multiple priorities.
- Applicants must be legally authorized to work in the United States at the time of application.
- We are unable to sponsor or take over sponsorship of a U.S. Employment visa (e.g. H-1B) for this position.
Nice To Haves
- Microsoft Outlook, Word, and Excel.
- Experience with ServiceTitan or similar customer management software.
- Experience in construction, home services, customer service, or office administration environments.
Responsibilities
- Welcome customers, visitors, vendors, and guests with professionalism and friendliness.
- Answer, screen, and direct incoming calls.
- Respond to customer inquiries and ensure timely follow-up.
- Maintain a professional and organized front office environment.
- Assist with preparing, formatting, and distributing customer estimates and proposals.
- Support sales and operations teams with administrative tasks.
- Maintain customer files, records, and documentation.
- Assist with data entry, filing, scanning, and document management.
- Receive and distribute incoming mail and deliveries.
- Coordinate customer correspondence and follow-up communications.
- Maintain accurate customer information and records.
- Assist with tracking estimates and proposal documentation.
- Ensure customer inquiries are handled promptly and professionally.
- Support multiple departments with administrative projects as needed.
- Assist with scheduling and general office coordination.
- Help maintain organized records and office systems.
- Provide additional administrative support as assigned.
Benefits
- Medical and Dental Insurance - 100% of the employee premiums are company-paid
- Vision Insurance
- 401(k) with Employer Match
- Paid Time Off
- Paid Holidays
- Employee Assistance Program (EAP)
- Flexible Spending Account (FSA)
- Life Insurance
- Professional Development Assistance
- Bonus Opportunities
- Weekly Pay Frequency
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
