Administrative Coordinator III
Dawar Consulting•Santa Monica, CA
•Onsite
About The Position
Our client, a world leader in life sciences and biotechnology, is looking for an “Administrative Coordinator III” based in Santa Monica, CA. This is a long-term contract position with the possibility of extension. The role provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. The Administrative Coordinator III will manage calendars, meetings, communications, onboarding/offboarding, and administrative processes to keep team operations running efficiently.
Requirements
- Bachelor’s degree or equivalent experience preferred.
- Experience supporting senior executives, directors, or leadership teams.
- Strong organization, communication, and coordination skills.
- Proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
- Ability to manage multiple priorities, handle confidential information, and work in a fast-paced environment.
Responsibilities
- Manage complex calendars, meetings, travel, and expenses for senior leaders.
- Coordinate leadership meetings, agendas, action items, and follow-ups.
- Support presentations, team communications, announcements, and events.
- Coordinate employee/contractor onboarding, offboarding, transfers, and organizational changes.
- Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
- Support cross-functional meetings, leadership reviews, all-hands, and special projects.
- Act as a liaison between leaders, employees, contractors, and business partners.
- Improve administrative processes, tools, and workflows.
Benefits
- Medical
- Paid Sick leave
- 401K
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
