Administrative Coordinator III
About The Position
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. We're seeking a highly organized and detail-oriented Administrative Coordinator III to join our Learning and Development team. This pivotal role provides comprehensive administrative and operational support for our Onboarding, Nursing Practice Career Pathways, and Nursing Practice Professional Certification Programs, ensuring efficiency and compliance in our professional development initiatives.
Requirements
- High School diploma or equivalent and 2 years of relevant experience required
- Or equivalent combination of education and experience
- Proficient in Microsoft Office suite- Excel, PowerPoint, Word, Outlook.
- Demonstrates competency in decision making processes, effective communication, and problem solving.
- Applies excellent customer service skills to both internal participants and external stakeholders.
Responsibilities
- Oversee new hire compliance, including personnel file management, regulatory documentation, and preassessment creation.
- Coordinate all program logistics, communications, invitations, and technical support for weekly onboarding sessions.
- Manage eRecord enrollments, room reservations, and serve as a primary point of contact for new hire inquiries.
- Support program evaluation and data collection efforts.
- Manage program data entry, generate monthly advancement reports, and maintain the NPCP SharePoint sites.
- Facilitate updates for job descriptions, policies, career ladders, and program documents.
- Maintain website content.
- Manage program data entry, maintain the Certification SharePoint sites.
- Administer the Professional Certification Program, including Cvent setup, registration, vendor management, invoicing, and certification code distribution.
- Track, report, and reconcile certification rates and related data.
- Maintain website content and assist with managing program-specific email inboxes.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
