Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Nice To Haves

• Previous experience in the construction industry is a plus.

Responsibilities

• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Print and maintain all bid documents as well as prepare for all bids.
• Obtain all information necessary for contracts and review sheets.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create folders, print drawings, specs, bid bonds, and addendums.
• Request pre-qualifications, bid bonds, etc. for bids.
• Handle contract review sheets – Insurance / Lein wavers, workers compensation.
• Review specs and know requirements for bids.
• Manage Labor work sheets and other bid estimate sheets.
• Complete DBE Contractor / Supplier Utilization form.
• Create binders for library and filing cabinet when job is awarded.
• Box up files / folders prior 2 years.
• File executed contracts.

Benefits

• competitive salary and benefits package