Administrative Assistant Jobs

About The Position

Requirements

• Bachelor’s degree in Religious Education, Theology, Religious Studies, or a related field required
• Demonstrated experience in liturgical ministry and church-related functions
• Practicing Roman Catholic in good standing, actively participating in parish life
• Familiarity with Catholic liturgical norms, sacramental practices, and parish ministry operations
• Strong understanding of group dynamics with the ability to build and maintain effective working relationships across diverse populations
• Excellent verbal and written communication skills; able to engage effectively with staff, parishioners, and the public
• Proven ability to collaborate with clergy, staff, and lay leadership in a pastoral setting
• Commitment to the mission and teachings of the Catholic Church
• Strong interpersonal skills with the ability to relate to children, youth, and adults from varied backgrounds
• Collaborative, team-oriented approach with flexibility to support parish needs
• Excellent organizational skills with strong attention to detail and follow-through
• Ability to manage budgets and steward resources responsibly
• Effective presentation skills; able to communicate information clearly and respond to questions appropriately
• Ability to read, analyze, and prepare reports, correspondence, and procedural documents
• Strong problem-solving skills with the ability to interpret and apply written and verbal instructions
• Ability to maintain strict confidentiality in all matters
• Adaptable and responsive to changing priorities, schedules, and parish needs
• Willingness to work a flexible schedule, including evenings and weekends

Responsibilities

• Coordination and Administration
• Work directly with the Pastor to implement his plans and direction for the parish.
• Serve as a member of the Parish Staff
• Participate and provide suggestions in important decisions regarding overall parish spiritual growth, pastoral issues, direction, and activities of the parish
• Develop and foster leadership among parish volunteers and ministries
• Contribute to the following as necessary: parish bulletin, newsletters, bulletin inserts, flyers, website, and social media
• Represent the parish/ pastor at various activities and functions, archdiocesan, deanery, ecumenical, and ministry/organization meetings
• Supervise Coordinator of Religious Education and Administrative assistant for the parish
• Create the TEAMUP upcoming Calendar for pastoral ministries events and activities
• Liturgical duties
• Coordinate with the Pastor for major parish liturgical celebrations and with other parish staff in the preparation of parish sacramental celebrations and rites
• Complete all liturgy planners for the Archdiocese when needed
• Assist with creating the Scoop Sheet for Sunday Masses (English/ Spanish) and special liturgies
• Prepare Prayers of the Faithful for Weekday and Weekend masses
• Coordinate Church environment for liturgical seasons
• Church Environment
• Make sure Altar, Tabernacle, Gospel, and Lector stand cloths are coordinated with the liturgical season
• Coordinate with the Altar society to assist with decorating for all Major seasons
• Order/reorder worship aids
• Keep music license up to date (CCIL, One license)
• Director of Liturgical Ministries
• Coordinate/communicate with Liturgical Ministry Coordinators
• Inform Ministry Coordinators of upcoming liturgies (Dates, times, number of ministers needed)
• Updates Liturgical Ministry Coordinators on any New Procedures and Continuous Education
• Coordinate training/ commissioning / VIRTUS Compliant
• Facilitate monthly Ministry Coordinators meetings
• Order items needed for all liturgical ministries
• Coordinate the Ministry Fair twice a year
• Assist with resolving any issues, conflicts, or concerns with all Liturgical ministries
• Weddings/ Marriage preparation
• Meet with engaged couples to start and complete the Marriage Packet
• Meet with the Couple
• Complete Inventory/Questionnaire
• Collect Mandatory Documents
• Write a permission letter if needed
• Coordinate the marriage prep 6-week Series with the marriage prep coordinators
• Assist with the marriage Liturgy planning
• Select the readings
• Confirm the clergy
• Inform the wedding coordinator
• Confirm the sacristan
• Confirm the musician
• Collect all stipends and fees
• Coordinate Quinceañeras Liturgy
• Select the readings and clergy for the mass
• Work with CRE and Family
• Coordinate Baptism Liturgy
• Select readings and clergy for the mass
• Collect documents
• Coordinate baptism classes with the deacon, English/ Spanish
• Schedule Baptism (Date, Time & Clergy)
• Coordinate Funerals
• Meet with families to plan the funeral liturgy
• Work with the funeral home
• Collect stipends
• Confirm dates and time
• Confirm clergy
• Confirm the location of Rosary, Funeral, and Burial
• Coordinate with the music director for music
• Help families select gift bearers, placing of pall, readers
• Be present at funerals to help coordinate the funeral Mass.
• Direct family members, readers, gift bearers, placing of pall, ECT
• Collect all fees and stipends
• Livestream mass (Optional)
• Coordinate the rental of the Banquet Hall for the funeral reception with the family
• Assist with the caterers, Coordinate with the family to decorate the hall, Assist with the setting up of the slide show on Blessed Sacrament’s TV (optional)
• Director of Pastoral Ministries
• Coordinate/ communicate with Pastoral ministry Coordinators
• Inform ministry Coordinators of upcoming activities and events.
• Facilitate monthly Ministry Coordinators meetings
• Order items needed for all Pastoral ministries
• Coordinate the Ministry Fair twice a year
• Virtus compliance with officers and Facilitators of pastoral ministries.
• Coordinate the calendar with meetings, events, and activities for pastoral ministries
• Attend monthly Ministry/Organization meetings
• Assist with resolving any issues, conflicts, or concerns with all Liturgical ministries
• Facility Duties
• Assist with Locking up facilities
• Assist with setting up Tech/Electronics for events, Liturgical
• All other duties assigned by the Pastor

Benefits

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability