Administrative Assistant

State of Nebraska•Lincoln, NE

4d•Onsite

About The Position

The Board of Engineers and Architects is looking for an Administrative Assistant who will be responsible for the E&A Board’s licensing process and the daily administration of the Board of Geologists and the State Board of Landscape Architects. The three boards are the licensing and regulatory authorities for engineers, architects, geologists, and landscape architects, as well as organizations offering architectural, engineering, and/or geologic services in the state.

Requirements

Associate degree in public or business administration, accounting, or any discipline related to the work assigned.
One year of experience in administrative, business management, or technical support work, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes.
Experience may substitute for education on a year-for-year basis.

Nice To Haves

Experience in Microsoft Word and Excel
Experience in Adobe Acrobat Pro
Database experience

Responsibilities

Reviews applications, makes recommendations to the boards, and issues approved licenses
Serves as the primary staff liaison for the Board of Geologists and the State Board of Landscape Architects, providing the day-to-day administrative duties of each board. Including, but not limited to, phone and written communications, scheduling meetings, preparing meeting materials and minutes, running reports, communicating with other state agencies, and coordinating the boards’ objectives and projects as directed
Examines/monitors operations for compliance with policies, procedures, and processes to provide guidance to the Boards, State, and local government officials and employees, and the public to ensure proper application of these directives and processes; evaluates current/proposed policies, procedures, and processes pertinent to program-administrative functions to determine their utility and effectiveness, and recommend modifications and improvements
Plans and coordinates research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions. Responds to requests for information and reports with extracted data from available sources
Monitors the agencies’ progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems
Assists in the development of the Board of Geologists and the State Board of Landscape Architects’ budgets
Serves as a backup for certain financial and human resources processes and tasks.