Administrative Assistant Jobs

About The Position

Requirements

• Experience with administrative work for teams of >20 people
• Experience working with purchasing systems
• Shipping of packages, dealing with shippers
• Use of Google G-suite tools
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities

• Assist the directors and/or managers of a department-service-sector in administrative organization tasks: diaries, reminders, presentations, meetings, travel, visas, etc.
• Regularly sort paper and electronic files
• Track purchase orders/stationery supplies/others.
• Greet visitors, customers, suppliers, direct them, note messages and plan meetings.
• Monitor the reporting of certain indicators and keep the dashboards up to date.
• Work with several contacts from different departments, possibly in a bilingual context
• Carry out additional administrative activities for support services (HR, Purchasing, Vehicle fleet, reception, etc.)
• Organize and manage events for a department-service-sector
• Organizing files and keeping site postings and information page up to date
• Manage purchasing of all site supplies including placing orders in EProc, use of Pcard, tracking and doing related expense reports
• Purchasing of office supplies, snacks, coffee, etc and ensuring enough supplies are on site
• Assist with shipping arranging labels, packaging, and coordination of pickup and deliveries with shippers
• Organize and manage events for the site
• Look after the health and safety checklist monthly, deal with discrepancies.
• Keep site organized and clean, helping staff to find storage as needed
• Coordinate maintenance needs with landlord

Benefits

• best in class, total compensation package
• comprehensive benefits program with real financial value