Administrative Assistant I

Agropur•Little Chute, WI

4d•$19 - $23•Onsite

About The Position

The Administrative Assistant I provides administrative support to various departments; collecting and organizing information, effectively communicating with internal and external customers, vendors and producers; contributing to the smooth operation of the department.

Requirements

High School Diploma or equivalent required.
Minimum one (1) year of experience with similar functions preferred.
Knowledge of office administration procedures and ability to operate most standard office equipment.
Ability to solve problems by adapting knowledge and experience, resolving in a timely manner.
Demonstrate attention to detail in composing, typing, and proofing materials.
Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines.
Results driven, bottom-line oriented, strive to exceed goals, and motivate self and others to achieve positive outcomes.
Ability to work in a fast-paced environment.
Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently.
High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software.
Basic math skills (addition, subtraction, multiplication, division).
Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization.
Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.
Ability to develop/modify written programs, presentations, and training materials as needed.
Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.
Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

Nice To Haves

Associate’s Degree in Accounting, Finance or Business Administration preferred.
Equivalent combination of education and/or experience may be considered.
Bilingual (English/Spanish) highly preferred

Responsibilities

Provide general administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
Perform various reception duties including: coordinating guest visits/security key cards, answering phones and properly directing callers, preparing for meetings or tours, and handling inbound and outbound mail/UPS/FedEx and tracking.
May support Information Technology, Finance and manufacturing Operations including, but not limited to: shipping, scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity.
May assist with the facility’s Accounts Receivable and/or Accounts Payable activities, including vouchering and entry.
Serve as back-up to other administrative roles.
Attend meetings, preparing agenda and doing minutes as directed.
Inventory, order and stock office, breakroom and conference room supplies as appropriate.
Maintain content of video displays in common areas.
Handle vendor questions and follow-up as directed.
Fill cheese orders for employees, producers and walk in customers as applicable by location.
Work independently or with a team on special/seasonal projects as needed.
Support the long-term goals of the organization.
Understand and adhere to Good Manufacturing Practices.
Stop any observed unsafe acts and obey facility safety rules and procedures.
Correct or report any observed safety hazards.
Support safety policies and programs.