Job 2983 Administrative Assistant II

Arizona Department of Administration • Tucson, AZ

3d • Hybrid

About The Position

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include but are not limited to: Primary contact for incoming calls from interested parties with questions regarding cases being reviewed. Process paper and electronically received mail from various sources of which some are encrypted and require password verification. Register children and open cases for review; create electronic files and upload documentation. Distribute recommendation reports to the Court and interested parties. Assist program specialists to ensure successful facilitation of FCRB reviews. Public Service Loan Forgiveness (PSLF) Program qualified employer.

Requirements

• High school diploma or GED
• Three years administrative experience
• Excellent verbal and written communication skills
• Organization and detail orientation
• Ability to maintain accurate administrative files
• Confidentiality
• Cover phone and reception duties, including screening and accurately routing incoming phone calls
• Responsive to last-minute staff requests
• Currently authorized to work in the United States on a full-time basis

Responsibilities

• Primary contact for incoming calls from interested parties with questions regarding cases being reviewed.
• Process paper and electronically received mail from various sources of which some are encrypted and require password verification.
• Register children and open cases for review; create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to ensure successful facilitation of FCRB reviews.

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Option of a full-time or part-time remote work schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED