Administrative Assistant II

Howard University•Washington DC, DC

9d•Hybrid

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Requirements

Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint, and related software applications to perform a variety of typing and/or project assignments.
Knowledge of general office procedures and practices.
Knowledge of basic record-keeping procedures.
Skill in basic arithmetic, grammar and spelling.
Ability to effectively communicate orally and in writing.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.
High School diploma or GED and 1-3 years of general work experience.
AA/AS may be substituted for 4 years of required work experience.
BA/BS may be substituted for up to 4 years of work experience.

Responsibilities

Receive and screen telephone calls and visitors; assist visitors or callers by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determine when referral to a supervisor, appropriate staff member, or other office is appropriate.
Prepare correspondence, reports, presentations, spreadsheets, meeting materials, meeting minutes, and other routine business documents.
Collect, compile, and organize data for reports, projects, and departmental activities.
Process routine work orders, purchase requests, supply orders, reimbursements, and other administrative transactions in accordance with established procedures.
Receive, distribute, and track incoming and outgoing correspondence and departmental communications.
Maintain and reconcile budgets for departmental accounts; monitor expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
Coordinate the workflow of the office.
Implement office procedures and practices.
Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
Answer inquiries on general and technical matters in accordance with established guidelines and forward other items to supervisor or appropriate staff.
Compose correspondence, reports, or other documents from rough drafts, shorthand notes, or Dictaphone tapes using correct grammar, spelling, and punctuation.
Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
Ensure office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals.
Arrange meetings, schedule conferences, facilities, and services as directed by supervisor; notifies attendees or participants of time and Place.
Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
Monitor and assist with the oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed.