Administrative Assistant II

Roswell Park Comprehensive Cancer Center

10d•Onsite

About The Position

At Roswell Park Comprehensive Cancer Center, every role plays a part in our mission to improve lives and advance the fight against cancer. As an Administrative Coordinator, you'll provide high-level support to department leaders and help keep daily operations running smoothly. Starting pay: $56,025 This is an excellent opportunity for someone who enjoys being organized, solving problems, managing multiple priorities, and working closely with leadership teams. Your work behind the scenes will help ensure our physicians, researchers, and administrative leaders can focus on the work that matters most: delivering exceptional care and advancing groundbreaking research.

Requirements

Highly organized and detail-oriented
Comfortable managing multiple tasks in a fast-paced environment
A strong communicator who enjoys working with a variety of people
Proactive and able to anticipate needs before they arise
Dependable, professional, and committed to providing excellent support
Skilled at problem-solving and finding practical solutions
Proficient with Microsoft Office and other office technology tools
Experienced in administrative, office support, or project coordination work
Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.
Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.
Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.

Nice To Haves

Graduate Medical Education
Working with trainees and students
Coordinating large events (for example: Orientation and Graduation)
Onboarding students/trainees
Scheduling meetings in Outlook that can include virtual teams/zoom options
Preparing agendas and taking meeting minutes
Submit invoices and requisitions

Responsibilities

Support department leaders with a variety of administrative and operational responsibilities
Coordinate meetings, schedules, communications, and special projects
Help organize information, reports, and materials needed to support department activities
Serve as a key point of contact for internal stakeholders and visitors
Assist with planning and coordinating departmental initiatives and events
Help maintain efficient workflows and identify opportunities to improve processes
Provide administrative support for professional staff and leadership teams
Manage multiple projects and priorities while maintaining a high level of accuracy and professionalism