Administrative Assistant

S. A. Comunale Co., Inc.•Reading, PA

4d•Onsite

About The Position

S.A. Comunale is seeking an Administrative Assistant to support the Reading, PA Branch. This role provides administrative support to the assigned branch office, with duties including general clerical, purchasing, inventory, and accounting responsibilities, as well as project-based work. The Administrative Assistant will project a professional company image through in-person and phone interaction.

Requirements

High school diploma or GED is required.
3+ years of administrative experience is required.
Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Nice To Haves

Previous experience in the construction industry is a plus.

Responsibilities

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
Print and maintain all bid documents as well as prepare for all bids.
Obtain all information necessary for contracts and review sheets.
Perform basic accounting functions such as billing, accounts receivable, accounts payable.
Create folders, print drawings, specs, bid bonds, and addendums.
Request pre-qualifications, bid bonds, etc. for bids.
Handle contract review sheets – Insurance / Lein wavers, workers compensation.
Review specs and know requirements for bids.
Manage Labor work sheets and other bid estimate sheets.
Complete DBE Contractor / Supplier Utilization form.
Create binders for library and filing cabinet when job is awarded.
Box up files / folders prior 2 years.
File executed contracts.