Administrative Assistant Jobs

About The Position

Requirements

• High School Diploma/GED
• In addition to high school diploma, eight (8) years minimum of related work experience

Nice To Haves

• Prior strong administrative or secretarial experience
• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint.
• Demonstrated ability to multi-task and prioritize assignments.
• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.
• Demonstrated ability to be detail-oriented, ensuring tasks are done with accuracy.
• Ability to effectively interface with multiple across a department, e.g. managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions.

Responsibilities

• Prepares correspondence, reports, presentations, agendas, minutes, etc. using software applications (e.g. Word, PowerPoint, Excel)
• Prepares and updates functional reports or records requiring compilation of information from multiple sources.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars.
• Arranges business travel, coordinating meeting arrangements, and tracking expenses.
• Supports regional volunteer coordination
• Assists with social media monitoring
• Supports NC storm/emergency preparedness plan pre/during/post event
• Manages foundation grant inquiries and processing
• Processes invoices
• Monitors and manages all emails and calls into the NC Environmental Justice account
• Assists with time entry for the North Carolina State President’s organization
• Ensures accuracy of community relations managers’ key contact lists accurate (i.e. storm contacts, elected officials, etc.)
• Updates individual budget reports for community relations managers

Benefits

• competitive pay and benefits
• opportunities for growth and development
• recognition for your work