AP/AR Specialist - Administrative Assistant

CARABETTA COMPANIES • Meriden, CT

3d • $23 - $26 • Onsite

About The Position

J&J Bros – A Carabetta Company is seeking a detail-oriented and organized AP/AR Specialist – Administrative Assistant to join our team. This position will play an important role in supporting the company’s Accounts Payable, Accounts Receivable, billing, bookkeeping, and day-to-day administrative operations. The ideal candidate will have prior experience with AP/AR and QuickBooks, strong attention to detail, and the ability to manage financial records and multiple priorities in a fast-paced office environment. This is an in-person position based in Meriden, CT.

Requirements

• Previous experience in Accounts Payable and Accounts Receivable is required
• QuickBooks experience is required
• Strong understanding of basic accounting principles and financial recordkeeping
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to work independently while also collaborating effectively with a team
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment
• Dependable, professional, and punctual

Nice To Haves

• Previous administrative, bookkeeping, or accounting office experience preferred

Responsibilities

• Process and maintain Accounts Payable (AP) transactions, including invoices, bills, and vendor payments
• Process and maintain Accounts Receivable (AR) transactions, including customer invoices, payments, and account records
• Enter and maintain accurate financial information in QuickBooks
• Prepare, review, and process invoices for accuracy and proper coding
• Monitor outstanding receivables and assist with follow-up on past-due accounts
• Reconcile vendor statements, customer accounts, and financial records
• Assist with monthly account reconciliations and financial reporting
• Maintain accurate and organized electronic and paper financial records
• Perform data entry with a high degree of accuracy
• Communicate with vendors and customers regarding invoices, payments, and account questions
• Assist with expense tracking, purchase orders, and other accounting-related documentation
• Maintain confidentiality of company, customer, vendor, and financial information
• Provide general administrative and accounting support to the office and management team
• Answer and direct phone calls and assist visitors as needed
• Perform other accounting and administrative duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Stable, full-time employment
• Opportunity to grow within the company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed