Administrative Assistant

University of Pittsburgh • Pittsburgh, PA

3d

About The Position

The incumbent will be responsible for higher level office support functions. Manage senior leadership calendars, scheduling, and meeting logistics; provide day-to-day administrative support to the Office of the Dean, including mail processing, document management, and travel reconciliation. Assist with facilities administration including building coordination, facilities, parking, and security. Plan and coordinate school-wide events; draft and distribute communications or newsletters covering policy updates, announcements, and funding opportunities. Partner with school leaders and the Dean's Office to support administrative needs and project deadlines; take on special projects and initiatives as assigned.

Requirements

• Bachelor's degree and two years of office experience
• Highly organized with strong attention to detail
• Excellent communication skills, both written and verbal
• Able to juggle multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Nice To Haves

• University or higher-ed systems experience a plus

Responsibilities

• Manage senior leadership calendars, scheduling, and meeting logistics
• Provide day-to-day administrative support to the Office of the Dean, including mail processing, document management, and travel reconciliation
• Assist with facilities administration including building coordination, facilities, parking, and security
• Plan and coordinate school-wide events
• Draft and distribute communications or newsletters covering policy updates, announcements, and funding opportunities
• Partner with school leaders and the Dean's Office to support administrative needs and project deadlines
• Take on special projects and initiatives as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level