Administrative Assistant II

Goldbelt, Inc.•Ogden, UT

About The Position

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices. The role is responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance, provide shipping and receiving. The role is also responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management.

Requirements

Ability to work cross-functionally (internally) and/or (externally)
Strong English language skills (both written and verbal)
Proficiency in using the internet
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel
High School Diploma
Experience working with Government Entity, with the Department of the Army and Department of Defense preferred
Possess 3 years of related experience
Must be able to work with DMLSS and TEWLS database systems
Must be able to obtain and maintain a NACI Clearance and CACard
Possess the ability to pass NCIC investigation and scored credit check per federal and contractual requirements
Ability to lift up to 40 lbs.

Nice To Haves

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Excellent communication, business analytical and problem-solving skills
Effective customer services skills

Responsibilities

Turn-in and inventory counts
Preparing travel authorization letters
Enter, open, close and update work order information into automated systems
Perform warehousing and inventory management with Government at all depot locations
Provide office administration support and prepare general office correspondence
Assist in data collection and reporting for incoming, stored and outgoing medical equipment
Process work orders in client’s automated systems
Schedule and coordinate workload with the Production Controller
Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary Documentation and updating Army automated systems
Tracks tasks/events/issues to include personnel status
Travel as needed (estimated 15%)