Administrative Assistant Jobs

About The Position

Requirements

• High school degree / GED
• Ability to follow all ESGWND’s policies and procedures and safety standards.
• Ability to solve problems independently while working in a fast-paced team environment.
• Maintain all required training and ensure all documentation is completed accurately.
• Ability to follow written, oral, or visual instructions with good judgment.
• Strong communication, teamwork, and problem-solving skills.
• Ability to work efficiently in a fast-paced environment.
• Interact effectively with individuals from a variety of backgrounds.
• Valid driver’s license and proof of insurance required when operating an ESGWND vehicle or personal vehicle for company business.

Nice To Haves

• Basic safety and first aid knowledge preferred.

Responsibilities

• Support leadership with calendars, schedules, travel, accommodations, and communications.
• Draft emails, memos, reports, and other correspondence.
• Prepare meeting materials and compile meeting minutes.
• File and retrieve corporate records, documents, and reports.
• Coordinate maintenance of office equipment and systems.
• Perform other assigned administrative duties.
• Manage office communications and support organizational goals through professional customer service.
• Welcome visitors and direct them appropriately.
• Monitor office entrances, phones, and general inquiries.
• Maintain exceptional customer service standards.
• Manage incoming and outgoing mail and correspondence.
• Order, receive, distribute, and inventory office supplies, equipment, and forms.
• Maintain accurate postage and inventory records.
• Schedule and coordinate meetings, trainings, onboarding activities, and related logistics.
• Arrange travel, lodging, materials, and catering as needed.
• Support new hire onboarding paperwork and documentation.
• Track and maintain staff training records and required documentation.
• Verify annual employee credentials, including driver's licenses, insurance, and other required licensures.
• Communicate with employees and leadership to ensure timely completion of workforce requirements.
• Maintain confidentiality and safeguard sensitive information.
• Administer records management systems in accordance with retention requirements and organizational policies.
• Oversee record control, storage, retrieval, and purge processes.
• Ensure documentation is accurate, complete, and readily accessible.
• Promote and support ESGWND's Mission, Vision, and Values.
• Demonstrate commitment to helping individuals lead lives of equality, dignity, and independence.