Administrative Assistant

Langan Engineering & Environmental Services • Salt Lake City, UT

3d • Onsite

About The Position

Langan is seeking an Administrative Assistant to join its collaborative team in Salt Lake City, UT. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Requirements

• High School diploma required
• 2+ years of Administrative Assistant experience, preferably within the professional services, engineering, consulting, or related industries
• Proficiency with Microsoft Office Suite
• Ability to maintain confidentiality
• Strong sense of initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with exceptional analytical, multitasking, organizational, and problem-solving skills
• Ability to work effectively both independently and as part of a collaborative team environment

Nice To Haves

• Bachelor's degree preferred
• experience utilizing business systems such as Microsoft Dynamics CRM or similar client relationship management platforms preferred

Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments
• Arranges complex and detailed travel plans and itineraries
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries
• Provides administrative support with filing, photocopying, and scanning; Composes timely responses to a variety of written inquiries and distributes mailings
• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material
• Maintains corporate contact lists, files, databases, records and other documents
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals
• Assists with timely submission of employee timesheets and expense reports
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed
• Performs other duties as requested

Benefits

• company paid medical, dental, and vision coverage
• life insurance
• short- and long-term disability insurance
• paid pregnancy disability leave
• 401(k)/Roth with company match
• paid time off
• parental and military leave
• employee referral and professional license bonuses
• educational reimbursement
• employee resource groups
• flexible work schedules
• extensive training
• wellness programs
• buddy and mentoring programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED