Administrative Assistant

Easter Seals Goodwill ND Inc•Fargo, ND

3d•Onsite

About The Position

The Administrative Assistant at Easterseals Goodwill Industries International (GII) Donated Goods Retail (DGR) will assist the leadership team and program coordinators in maintaining efficient and well-organized regional offices. All team members are expected to learn and operate within EOS™ (Entrepreneurial Operating System) accountability principles and the Easterseals & Goodwill Industries International (GII) Donated Goods Retail (DGR) operating model.

Requirements

High school degree / GED
Ability to follow all ESGWND’s policies and procedures and safety standards.
Ability to solve problems independently while working in a fast-paced team environment.
Maintain all required training and ensure all documentation is completed accurately.
Ability to follow written, oral, or visual instructions with good judgment.
Strong communication, teamwork, and problem-solving skills.
Ability to work efficiently in a fast-paced environment.
Interact effectively with individuals from a variety of backgrounds.
Valid driver’s license and proof of insurance required when operating an ESGWND vehicle or personal vehicle for company business.

Nice To Haves

Basic safety and first aid knowledge preferred.

Responsibilities

Support leadership with calendars, schedules, travel, accommodations, and communications.
Draft emails, memos, reports, and other correspondence.
Prepare meeting materials and compile meeting minutes.
File and retrieve corporate records, documents, and reports.
Coordinate maintenance of office equipment and systems.
Perform other assigned administrative duties.
Manage office communications and support organizational goals through professional customer service.
Welcome visitors and direct them appropriately.
Monitor office entrances, phones, and general inquiries.
Maintain exceptional customer service standards.
Manage incoming and outgoing mail and correspondence.
Order, receive, distribute, and inventory office supplies, equipment, and forms.
Maintain accurate postage and inventory records.
Schedule and coordinate meetings, trainings, onboarding activities, and related logistics.
Arrange travel, lodging, materials, and catering as needed.
Support new hire onboarding paperwork and documentation.
Track and maintain staff training records and required documentation.
Verify annual employee credentials, including driver's licenses, insurance, and other required licensures.
Communicate with employees and leadership to ensure timely completion of workforce requirements.
Maintain confidentiality and safeguard sensitive information.
Administer records management systems in accordance with retention requirements and organizational policies.
Oversee record control, storage, retrieval, and purge processes.
Ensure documentation is accurate, complete, and readily accessible.
Promote and support ESGWND's Mission, Vision, and Values.
Demonstrate commitment to helping individuals lead lives of equality, dignity, and independence.