Administrative Assistant Jobs

About The Position

Requirements

• High School diploma or general education degree (GED).
• Fluency of English, both verbal and written.
• Experience with MS Office 365 (Word, Excel, Power Point, Teams).
• Experience with a client or church database system.
• Strong administrative office experience.
• Professional attitude and appearance.
• Excellent organizational skills, with attention to detail and ability to prioritize.
• Ability to handle and respect confidential and sensitive information.

Nice To Haves

• Ability to speak Spanish is a plus.

Responsibilities

• Ensures a hospitable and welcoming presence for parish visitors by providing appropriate assistance in a professional and helpful manner.
• Answers telephone and ensures accurate and prompt transmission of messages.
• Assists families with faith formation and sacramental requirements by providing appropriate materials, forms, deadlines and fees information.
• Maintains parish database system.
• Maintains sacramental records by recording to sacramental registers, mailing sacramental notices, and fulfilling copy requests.
• Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, copying, sorting and preparing labels.
• Manages office supplies by taking inventory and requesting purchases.

Benefits

• medical
• dental
• vision
• life
• accidental death and disability
• long term disability
• pension
• 403(b)
• HSA
• FSA
• generous sick leave
• vacation
• holidays