Sentinel Administrative Assistant 3 - 4213-1

Northrop Grumman • Roy, UT

5d • $48,400 - $80,600 • Onsite

About The Position

Northrop Grumman's Sentinel Program is hiring an Administrative Assistant 3 in Roy, Utah. The position provides administrative support to the program and its front office, including office operations, coordination of meetings and travel, calendar management, document preparation, and routine administrative duties. The role handles sensitive information and requires tact, diplomacy, discretion, and judgment. The standard schedule is a 9/80: nine-hour days Monday through Thursday, with every other Friday off. Travel is 10% of the time. Relocation assistance is not available.

Requirements

• High school diploma or equivalent and four years of additional education and/or related experience.
• U.S. citizenship.
• Active Secret-level security clearance and ability to obtain Special Access Program (SAP) certification.
• Demonstrated accurate management of executive calendars.
• Demonstrated ability to use travel and expense reporting programs and tools.
• Proficiency with Microsoft Excel, Word, and PowerPoint, including the ability to create and manipulate professional deliverables.

Nice To Haves

• Demonstrated project management experience.
• Outstanding verbal and written communication and interpersonal skills.
• Demonstrated ability to prioritize multiple tasks.
• Demonstrated ability to interact effectively across all organizational levels and with outside organizations.
• Ability to work some overtime as needed.

Responsibilities

• Set up and maintain files and filing systems.
• Coordinate travel and expense reimbursement, and prepare expense reports.
• Gather, compile, and report information relevant to supervisor assignments.
• Arrange meetings and conferences, coordinate staff meetings and teleconferences, and prepare for meetings.
• Receive, refer, or answer mail.
• Coordinate calendars and accurately manage executive calendars.
• Review drafts and completed documents for appropriate grammar.
• Answer questions about office operations and established policies and procedures.
• Initiate research and obtain information for reports and special assignments.
• Coordinate special projects as needed, track pending details and activities, and help ensure deadlines are met.
• Use PC software, including PowerPoint, Excel, word processing, and graphics applications, to produce reports, presentations, and other documents.
• Contact personnel at all organizational levels to gather information for reports, projects, meetings, and events.
• Answer telephones, screen calls, and forward messages.
• Anticipate and support front-office business needs, including meeting planning and preparation, travel, and inquiries.
• Work some overtime as needed.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• 401(k)
• Educational assistance
• Life insurance
• Employee assistance programs and work/life solutions
• Paid time off
• Health and wellness resources
• Employee discounts
• Disability insurance
• Company-paid holidays
• Potential eligibility for overtime, shift differential, and discretionary bonus, depending on the position

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED