Administrative Assistant - Website Management

State of Indiana•Indianapolis, IN

5d•Onsite

About The Position

The Administrative Assistant provides administrative support to the Indiana Finance Authority’s Environmental Programs Team and helps coordinate website development and manage website content. The position is on-site Monday through Friday for 37.5 hours per week, with flexibility between 8 a.m. and 5 p.m. Duties also include managing trustee fee receivables, maintaining the transcript library and IFA fleet vehicle, and completing new-hire tasks for the Environmental Programs office.

Requirements

Competent with daily use of current technology and social media.
Ability to exercise independent judgment within established guidelines and procedures.
Highly organized and able to handle multiple tasks efficiently.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, Teams, CMS software, and Marketing Cloud.
Typing speed of at least 50 words per minute.
Above-average clerical skills and knowledge of English grammar, spelling, and punctuation.
Good interpersonal skills and ability to communicate with people from varied educational and social backgrounds.

Nice To Haves

A degree in business or communications.
Office experience or accredited training.

Responsibilities

Answer and screen telephone calls, respond to routine inquiries, and make appropriate referrals.
Provide administrative support to the IFA Environmental Programs Team.
Type correspondence, memos, forms, and reports.
Make copies and deliver items or arrange for their delivery as requested.
Perform other administrative duties and related tasks as required.
Maintain, create, and prepare files, including preparing documents for State Records retention.
Manage electronic files, including scanning, PDFs, and downloads.
Distribute incoming mail and other materials appropriately.
Serve as key operator of office machines and perform routine upkeep.
Maintain inventory of office, equipment, and kitchen supplies.
Coordinate website development and manage content.
Define goals, create timelines, delegate tasks, and coordinate with cross-functional teams on website enhancements or new-feature rollouts.
Manage trustee fee receivables.
Maintain the transcript library.
Manage the IFA fleet vehicle.
Complete new-hire tasks at the Environmental Programs office.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including paid new parent leave, childbirth recovery leave for eligible mothers, community service leave, and combined vacation, personal, and sick leave.
Paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.