Administrative Assistant

Summit Pathology Laboratories, Inc.•Loveland, CO

5d•$20 - $20•Onsite

About The Position

Summit Pathology is seeking an Administrative Assistant to support the daily operations of its Loveland office, clients, patients, and Pathologists. The role is scheduled Monday through Friday, either 8:00 a.m.–4:30 p.m. or 8:30 a.m.–5:00 p.m. The ideal candidate is energetic, organized, detail-oriented, and an effective communicator. The position will be posted until filled. The Administrative Assistant supports pathology sendout and consultation workflows, report preparation and distribution, office communications, records and supply orders, and billing and patient queues in the laboratory information system. The position requires professionalism and confidentiality when handling information involving clients and patients. It entails sitting at a desk for long periods. Summit Pathology is an independent pathology laboratory owned by board-certified pathologists. It serves hospital systems and physician offices in Colorado, Wyoming, and Nebraska and provides general surgical pathology and expertise across several subspecialties. Summit Pathology Laboratory is an Equal Opportunity Employer and is committed to a workplace free of discrimination and harassment.

Requirements

High school diploma.
Strong organizational, communication, and time-management skills.
Proven ability to work in a fast-paced environment.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skills.
Professionalism when interacting with customers, clients, and patients.
Comfort handling and triaging phone calls.
Ability to follow HIPAA guidelines and maintain confidentiality of sensitive information.
Familiarity with office equipment such as printers and fax machines.
Proficiency in Microsoft Office, Teams, and Outlook.
Ability to sit at a desk for long periods.

Nice To Haves

Associate degree or higher preferred.
One to two years of experience as an administrative assistant, secretary, or receptionist preferred.
Experience in a healthcare setting is a plus.

Responsibilities

Pull, organize, and send pathology reports for tumor board conferences to the represented SPL Pathologists.
Prepare faxes and paperwork for sendout cases.
Pull slides and blocks for sendout requests and consultations as needed.
Order sendout cases in the appropriate portal system and document and communicate actions for each case.
Perform quality control of sendout cases.
Follow up on consultation cases and incomplete cases pending results, blocks, or slides.
Document slide and block returns to offsite storage.
Answer phones, forward calls, and take messages.
Assist clients and Pathologists with selecting appropriate sendout tests.
Fulfill supply orders for clients and log completed orders for billing.
File pathology requisitions and courier tracking logs, and organize filing cabinets containing those records.
Print reports for courier transport to the appropriate clinic.
Print and package patient letters for mailing.
Handle billing and patient queues in the LIS system.
Pull and print monthly and quarterly reports.
Perform other tasks as assigned.