Administrative Assistant

TIAA•Portland, ME

5d•$24 - $34•Onsite

About The Position

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, helping ensure efficient office functioning. Under moderate supervision, the role supports daily operations for employees at all levels. Duties include maintaining office inventory and facilitating supply orders; assisting employees with onboarding, appointment scheduling, and travel arrangements; supporting meetings through scheduling, presentation preparation, and note taking; and handling general office communication and organizational tasks. The role also upholds organizational policies and procedures and supports coordination among teams and departments.

Requirements

High school education is preferred.
No work experience is required.
Sedentary work.

Responsibilities

Maintain office inventory, facilitate supply orders, and complete general office duties.
Support employees with onboarding-related tasks, appointment setting, and travel arrangements.
Schedule meetings, prepare presentations, and take meeting notes.
Handle office communication and organizational tasks.
Uphold organizational policies and procedures and coordinate efforts across teams and departments.