Senior - Administrative Assistant

Parsons Corporation•USA VA (Virtual Office), VA

5d•$31 - $54•Hybrid

About The Position

Parsons is seeking a Senior Administrative Assistant to provide administrative and operational support to program leadership and multidisciplinary project personnel. The role involves managing competing priorities, maintaining accurate records, coordinating recurring activities, and handling confidential information professionally and discreetly. The position is based near Little Rock, Arkansas, and is part of a 4–5 year contract. Remote work is permitted during the first year. After that, the employee must reside within commuting distance of Little Rock or be willing to relocate there. Periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel may be required.

Requirements

Bachelor’s degree and 5 or more years of relevant administrative experience; or an Associate’s degree and 8 or more years; or a high school diploma and 10 years of relevant experience.
Demonstrated experience supporting senior leadership or multidisciplinary teams.
Experience coordinating meetings, correspondence, travel, reports, records, action items, and confidential information.
Advanced organizational and time-management skills, including the ability to manage competing priorities and deadlines.
Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills.
Strong attention to detail and commitment to producing accurate, professional work.
Ability to exercise sound judgment, discretion, tact, and diplomacy.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Strong meeting coordination, action tracking, customer service, and interpersonal skills.
Ability to work independently and collaborate effectively within a multidisciplinary and matrixed organization.

Nice To Haves

Experience supporting senior leadership or multidisciplinary teams on a large engineering, construction, industrial, infrastructure, or government program.
Familiarity with virtual meeting platforms, shared workspaces, PMIS platforms, and electronic document-management systems.
Experience coordinating with Document Control, contractors, consultants, Client representatives, and on-site project personnel.
Experience supporting onboarding and offboarding, travel coordination, visitor access, workshops, training sessions, and program events.
Experience with routine timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
Certified Administrative Professional certification.
Microsoft Office Specialist certification.

Responsibilities

Provide administrative and operational support to program leadership and assigned project personnel.
Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities.
Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records.
Track action items, approvals, commitments, and administrative deliverables through completion.
Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents.
Review documents for accuracy, completeness, grammar, formatting, and compliance with approved templates and procedures.
Support recurring program reporting by collecting, consolidating, and formatting information from project functions.
Maintain contact lists, organizational charts, personnel rosters, distribution lists, calendars, and administrative trackers.
Coordinate with Document Control to ensure official correspondence and records are properly transmitted, filed, retained, and retrievable.
Support personnel onboarding and offboarding, including orientation, workspace assignments, equipment, system access, credentials, and required documentation.
Coordinate travel arrangements, expense documentation, visitor access, Client visits, workshops, training sessions, and program events.
Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
Receive and assist visitors, respond to routine inquiries, and direct technical, contractual, or sensitive matters to the appropriate representative.
Protect confidential, proprietary, personnel-related, procurement-sensitive, contractual, and business-sensitive information.
Recommend improvements to administrative workflows, templates, tracking tools, and office practices.
Provide backup administrative support to other program functions as required.
Work remotely during the first year, then reside within commuting distance of Little Rock, Arkansas, or relocate to the area.
Support periodic travel and coordinate with program leadership, Client representatives, contractors, consultants, and on-site personnel.