Administrative Assistant Jobs

About The Position

Requirements

• High school diploma and at least two years of Business or Administrative experience
• Proficiency in Microsoft Office
• Strong grammar and writing skills

Nice To Haves

• Ideal candidate is organized, detail oriented, able to multi-task, has excellent time management skills and enjoys fast paced environments.

Responsibilities

• Be professional and diplomatic in dealing with internal and external contacts.
• Provide excellent customer service to clients, vendors, sub-contractors, and co-workers.
• Answer all incoming phone calls, screen, and handle appropriately.
• Type varieties of documents (letters, subcontracts, memos, etc.). May entail producing confidential documents.
• Prepare and check correspondence for accuracy and readability.
• Scan and/or hard copy time sensitive documents.
• Schedule meetings (reserve location, distribute agenda, etc.).
• Set up meeting rooms with appropriate equipment (Wi-Fi password, projector, refreshments, etc.)
• Maintain office conference rooms professional appearance and set up.
• Keep area(s) clean and orderly.
• Open and distribute incoming mail and packages, along with preparing outgoing mail.
• Print and photocopy drawings.
• Monitor for incoming subcontractor bids on designated bid dates.
• Assist with contract tracking.
• Perform additional duties as directed by supervisor.

Benefits

• Health Insurance
• Life Insurance
• Dental Insurance
• Competitive Salary
• Bonus Structure
• Profit Sharing
• PTO
• Holiday Pay
• Employee Assistance
• Training