Administrative Assistant, Senior

UPMC • Altoona, PA

19d • Onsite

About The Position

The Administration Department at UPMC Altoona is seeking a motivated and detail-oriented Administrative Assistant, Senior. This role requires candidates with 5 years of administrative experience and formal training, who thrive in fast-paced, professional environments. The position offers opportunities for growth and skill development within an administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information. This role provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Requirements

• High School Diploma or GED required.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
• Act 34

Responsibilities

• Provide input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for the department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develop reports for executives or departments. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED