Full-Time Administrative Assistant

HumanGood • San Diego, CA

9d • $21 - $24 • Onsite

About The Position

White Sands, a HumanGood life plan community (CCRC) in beautiful La Jolla, CA, is seeking a full-time Administrative Assistant to join our Buildings & Grounds team. As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that our residents are provided with every opportunity to become their best selves as they define it, and this begins with YOU. You would develop awareness of residents’ interests and needs and assist residents to maximize their independence.

Requirements

• At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
• High school diploma or equivalent
• Some college coursework or vocational school courses emphasizing clerical skills, including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling

Responsibilities

• Act as a liaison between departments for coordination of services
• Prepares letters of correspondence, memorandums, reports, forms, invitations, and flyers
• Send out notices for meetings
• Creates agendas, prepares minutes, and distributes reports and materials for various meetings as required, using appropriate software
• Coordinates and updates the Director of Buildings & Grounds schedule and calendar
• Coordinates and updates Room Bookings relating to resident/department events, which includes creating work orders for event set-ups and breakdowns
• Schedules and coordinates staff and resident committee meetings; completes scheduling notifications
• Organizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documents
• Maintains department office supplies
• Monitors and maintains supplies for the Resident Business Center
• Maintains confidentiality of information in conformance with HIPAA regulations
• Performs related essential duties as required

Benefits

• Health, Dental and Vision Plans
• 20 days of paid time off (increases with years of service), plus 7 company holidays
• 401(k) with up to 4% employer match and no waiting on funds to vest
• HSA option with employer contribution
• Tuition Reimbursement and continuing education programs
• $25/line unlimited cell phone plan (plus taxes and fees)
• Cell Phone Stipend
• 5-star employer-paid employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED