Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Excellent verbal communication and good written communication skills.
• Advanced multitasking and problem-solving skills.
• Moderate computer skills, including MS Office (Word and Excel), Windows Outlook, and Internet use.
• Moderate interpersonal skills to interact effectively and professionally with internal and external customers.
• Ability to lift 30 pounds.
• General knowledge of modern office procedures, filing, telephone techniques, and office equipment.

Nice To Haves

• Some college coursework preferred.
• Minimum one year of experience in the medical industry preferred.

Responsibilities

• Answer phone calls and direct them to the appropriate department or person.
• Greet visitors, determine the nature of their business, provide information, or direct them to the appropriate person.
• Ensure office equipment is functional and order needed supplies.
• Maintain office-supply inventory; order, obtain, and distribute supplies and keep the supply area stocked.
• Assist department managers and staff with administrative functions and projects.
• Copy and distribute staff reports; sort and distribute mail, faxes, and other office materials.
• Type letters, correspondence, reports, and other documents.
• Assist office staff with special projects or tasks as requested.
• Maintain office files and records as requested.
• Arrange meetings, conferences, and travel arrangements as requested.
• May assist with medical-record functions, including patient admission packets, entering data into computer systems, scanning documents, filing paperwork, and off-site storage.
• Perform other related duties as directed by the supervisor.

Benefits

• Benefits begin on the first day of employment.
• 401(k) with a 4% company match and no waiting or vesting period.
• PTO, floating holidays, and paid holidays.
• Company-paid life insurance and short-term disability.
• Employee Assistance programs for mental health and wellness.
• Learning and Development Programs.
• Discounts on travel, cell phones, clothing, and other items.
• Employee referral program.